• Feeding of Invoicing & Packing, List Inter-related with data checking and synchronization.
• Marking of Invoice Items not being packed properly.
• Marking on Invoice Items not priced properly.
• Alerting on Packing List for not packing the Invoiced items properly.
• Generation of Export (Commercial) Invoice & Packing List as per Govt. regulations. (Made some further improvements in the layout of the invoice and packing list for ease of use and legibility).
• Packing List generated is more legible and in a box wise segregated format, which makes it more intelligent and easy to read. Other things like Net weight and Gross weight are automatically calculated.
• While feeding the packing list, the Export Documentation Software intelligently puts the appropriate weights to all other items in the packing list (for one packing), once it has been defined for first packing.
• Quotation
• While generating quotation, items, rates from previous invoices or quotations can be picked up for crystal clear information.
• Prices to be mentioned for a given buyer can be searched out and applied, while making a quotation.
• Image based Quotation - It is a quotation where the colored illustration of any item being quoted can be shown in a landscape paper format, which can be generated in a pdf format and emailed.
• Performa Invoice - Same as quotation, but having an additional system of mentioning Bank details of the Company.
• Image based Performa Invoice - Same as Image based Quotation, but having an additional system of mentioning Bank details of the Company.
• Purchase Order - To generate purchase orders for any approved quotation, or performa invoice, just place the vendor name and the qty. needed for the given item, and you are done.
• Back order Performa Invoice generated from Invoice - All the items, which could not be sent (due to any reasons) in the consignment, can be retrieved and Back order performa invoice generated for generating Invoice at a later date.
• Shipping Instructions - All the appropriate information relevant to shipping instructions is mentioned over here, and a shipping instructions document is generated.
• Catalogue generation - A plain format, containg the product information and colored illustration is termed as the Catalogue.
• Emailable pdf based reports, catalogues and other documents
• Masters
  • Buyer Master
  • Bank Details Master
  • Currency Master
  • Vendor Master
  • Product Master with colored product illustration for generating product catalogues on the fly.
  • Default Terms Master
  • Signature Master
  • Proprietor Master (is used, if the documents are being handled for multiple companies at the same time, in a single software).
• Currency Conversion System in all the documents (as applicable).
• Provision of using short cut keys to make the things more faster.
• Similar system and structure of almost all the documents under consideration. (Making things easy to remember).
• Almost all the dynamic lists are fully searchable and sortable.
• No special training needed to operate the software.
• Deleted records in any document can be recalled. (Undo Deleted).
• HTML help file is also provided with the software for ready reference.
• Usage of Terms with various documents.
• Buyer wise Automatically accumulating Product Master
• Cat. No. based search of quotations (other documents) from previous quotations (other documents)
• Search on any period.
• Item Name based search of quotations (other documents) from previous quotations (other documents)
• Reports
  • Buyer wise Quotation Report
  • Item wise Quotation Report
  • Buyer wise Sales Report
  • Item wise Sales Report
• No Item Code/ Cat.No. required
• Feeding of items in excel based format
• Items can be copied to and fro from MS Excel
• MS excel files can be generated for emailing items file as attachment.
• MS Excel files can be saved and opened within the software for ease of usability.
• All the images for a particular document / Master can be collected and stored in a single folder
• New blank database files can be created (for single user version only).
• Available in Single User as well as Multi User options.
• Developed using VB6, Crystal Reports, HTML Help, SQL Server, MS Access etc.
• Any type of customization possible in All our software, be it Export Documentation, Accounts Management, Stock Maintenace, Invoicing, ERP etc.
• More documents like Bill of Exchange, and other relevant documents are being added as part of upgradation in the software.
• Another Complete ERP version is also available having all the above facilities + Accounts Management + All the account statements + Stock Handling + Order Handling + Production + Dispatch + Indian Invoicing + VAT Reports and other useful reports.

To have a better quote of the prices, you are requested to provide us your requirements in detail first. If you find anything above as not understood, please feel free to ask us, and we'll be more than happy to help you out.

We are extremely sorry that we are unable to provide you a demo CD of the export documentation software. To see the demo, you can either visit us at our office, or ask us for our marketing executive to meet you in person and show you a demo at your premises on our Laptop.

Maintaining the vast product database has never been more easier than this. Now, to handle enquiries through your website, making your product database searchable, maintaining your vast product database on your website yourself, enabling automated enquiry cart system, making them categorized please ask us. You won't have to ask your web designer to update the web pages, you can do it yourself without learning web designing. So there is no learning curve and only results.